What AI assistants actually recommend when buyers ask about proposal software for consultants — measured weekly across 5 engines, published as open data.
Updated 2026-08-02 · 88 sampled answers · rolling 4-week window · methodology
Rankings are measured from sampled AI answers — never editorial, never paid. Orbator builds AI-visibility tooling; when Orbator itself appears in any category, it is measured by the same rules as everyone else.
Sample: 88 AI answers · Window: Jul 5, 2026 – Aug 2, 2026 (4-week rolling) · trend vs prior 4 weeks (24 answers)
Across 88 sampled AI answers from 5 engines, PandaDoc is recommended most often — appearing in 77.3% of recommendations, followed by Better Proposals (67%) and Qwilr (62.5%).
This is a measurement of share of voice across 5 AI engines — not an editorial pick. See the full ranking below.
| # | Product | Share | Trend | Engines | |
|---|---|---|---|---|---|
| 1 | PandaDoc pandadoc.com Best for: AI recommends PandaDoc most when buyers ask “top proposal tools for freelance consultants that include e-signature and payment collection” (100% of those answers) | 77.3% 95% CI 67.5–84.8% 68 mentions · avg pos 4.2 first pick 35.3% | — | GROK 87.5%GEMINI 75%CHATGPT 75%CLAUDE 50%PERPLEXITY 84.4% | Claim |
| 2 | Better Proposals betterproposals.io Best for: AI recommends Better Proposals most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (100% of those answers) | 67% 95% CI 56.7–76% 59 mentions · avg pos 4.7 first pick 22% | — | GROK 87.5%GEMINI 75%CHATGPT 62.5%CLAUDE 62.5%PERPLEXITY 56.3% | Claim |
| 3 | Qwilr qwilr.com Best for: AI recommends Qwilr most when buyers ask “best tool for consultants to create, send and track business proposals” (100% of those answers) | 62.5% 95% CI 52.1–71.9% 55 mentions · avg pos 5.6 first pick 1.8% | — | GROK 87.5%GEMINI 59.4%CHATGPT 62.5%CLAUDE 50%PERPLEXITY 62.5% | Claim |
| 4 | Proposify proposify.com Best for: AI recommends Proposify most when buyers ask “best tool for consultants to create, send and track business proposals” (100% of those answers) | 55.7% 95% CI 45.3–65.6% 49 mentions · avg pos 5.6 first pick 6.1% | — | GROK 87.5%GEMINI 53.1%CHATGPT 50%CLAUDE 50%PERPLEXITY 53.1% | Claim |
| 5 | Bonsai Best for: AI recommends Bonsai most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (92.3% of those answers) | 52.3% 95% CI 42–62.4% 46 mentions · avg pos 5 first pick 21.7% | — | GROK 75%GEMINI 46.9%CHATGPT 62.5%CLAUDE 62.5%PERPLEXITY 46.9% | Claim |
| 6 | Prospero Best for: AI recommends Prospero most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (84.6% of those answers) | 44.3% 95% CI 34.4–54.7% 39 mentions · avg pos 6.5 first pick 12.8% | — | GROK 87.5%GEMINI 53.1%CHATGPT 12.5%CLAUDE 50%PERPLEXITY 31.3% | Claim |
| 7 | Plutio plutio.com Best for: AI recommends Plutio most when buyers ask “top proposal tools for freelance consultants that include e-signature and payment collection” (84.6% of those answers) | 31.8% 95% CI 23–42.1% 28 mentions · avg pos 4.8 first pick 14.3% | — | GROK 25%GEMINI 53.1%CHATGPT 12.5%CLAUDE 25%PERPLEXITY 18.8% | Claim |
| 8 | HoneyBook honeybook.com Best for: AI recommends HoneyBook most when buyers ask “top proposal tools for freelance consultants that include e-signature and payment collection” (76.9% of those answers) | 30.7% 95% CI 22–41% 27 mentions · avg pos 7 first pick 7.4% | — | GROK 75%GEMINI 37.5%CHATGPT 25%CLAUDE 50%PERPLEXITY 9.4% | Claim |
| 9 | DocHipo dochipo.com Best for: AI recommends DocHipo most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (61.5% of those answers) | 25% 95% CI 17.1–35% 22 mentions · avg pos 7.6 first pick 18.2% | — | GROK 75%CHATGPT 62.5%CLAUDE 12.5%PERPLEXITY 31.3% | Claim |
| 10 | Nusii Best for: AI recommends Nusii most when buyers ask “simpler proposal tool alternatives to big enterprise quoting and CPQ platforms for consultants” (53.8% of those answers) | 21.6% 95% CI 14.3–31.3% 19 mentions · avg pos 5.6 first pick 5.3% | — | GROK 12.5%GEMINI 37.5%CLAUDE 25%PERPLEXITY 12.5% | Claim |
| 11 | GetAccept getaccept.com Best for: AI recommends GetAccept most when buyers ask “proposal software for solo consultants vs proposal tools for large sales teams — what differs” (61.5% of those answers) | 21.6% 95% CI 14.3–31.3% 19 mentions · avg pos 8.1 first pick 5.3% | — | GROK 50%GEMINI 9.4%CHATGPT 12.5%PERPLEXITY 34.4% | Claim |
| 12 | BidSketch bidsketch.com Best for: AI recommends BidSketch most when buyers ask “best tool for consultants to create, send and track business proposals” (46.2% of those answers) | 20.5% 95% CI 13.3–30% 18 mentions · avg pos 7.6 first pick 0% | — | GROK 25%GEMINI 40.6%PERPLEXITY 9.4% | Claim |
| 13 | Agiled agiled.app Best for: AI recommends Agiled most when buyers ask “top proposal tools for freelance consultants that include e-signature and payment collection” (46.2% of those answers) | 19.3% 95% CI 12.4–28.8% 17 mentions · avg pos 6.7 first pick 0% | — | GEMINI 3.1%CHATGPT 50%PERPLEXITY 37.5% | Claim |
| 14 | Venngage venngage.com Best for: AI recommends Venngage most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (46.2% of those answers) | 18.2% 95% CI 11.5–27.5% 16 mentions · avg pos 8 first pick 0% | — | GROK 50%PERPLEXITY 37.5% | Claim |
| 15 | HubSpot CRM hubspot.com Best for: AI recommends HubSpot CRM most when buyers ask “proposal software for solo consultants vs proposal tools for large sales teams — what differs” (38.5% of those answers) | 15.9% 95% CI 9.7–25% 14 mentions · avg pos 12 first pick 0% | — | GROK 12.5%GEMINI 12.5%CHATGPT 75%PERPLEXITY 9.4% | Claim |
| 16 | Zapier AI zapier.com Best for: AI recommends Zapier AI most when buyers ask “simpler proposal tool alternatives to big enterprise quoting and CPQ platforms for consultants” (38.5% of those answers) | 13.6% 95% CI 8–22.3% 12 mentions · avg pos 6.2 first pick 8.3% | — | GROK 62.5%PERPLEXITY 21.9% | Claim |
| 17 | Jotform jotform.com Best for: AI recommends Jotform most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (46.2% of those answers) | 11.4% 95% CI 6.3–19.7% 10 mentions · avg pos 6.1 first pick 0% | — | GROK 12.5%GEMINI 12.5%PERPLEXITY 15.6% | Claim |
| 18 | Paperbell paperbell.com | 10.2% 95% CI 5.5–18.3% 9 mentions · avg pos 6 first pick 11.1% | — | GEMINI 3.1%PERPLEXITY 25% | Claim |
| 19 | Lindy.ai lindy.ai Best for: AI recommends Lindy.ai most when buyers ask “what proposal tool should an independent management consultant use to close deals faster” (46.2% of those answers) | 8% 95% CI 3.9–15.5% 7 mentions · avg pos 11.5 first pick 0% | — | GEMINI 6.3%PERPLEXITY 15.6% | Claim |
| 20 | Dubsado dubsado.com Best for: AI recommends Dubsado most when buyers ask “top proposal tools for freelance consultants that include e-signature and payment collection” (30.8% of those answers) | 8% 95% CI 3.9–15.5% 7 mentions · avg pos 12.4 first pick 0% | — | GROK 12.5%GEMINI 6.3%CHATGPT 25%CLAUDE 12.5%PERPLEXITY 3.1% | Claim |
| 21 | Flowcase flowcase.com Best for: AI recommends Flowcase most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (38.5% of those answers) | 6.8% 95% CI 3.2–14.1% 6 mentions · avg pos 1 first pick 16.7% | — | GROK 12.5%PERPLEXITY 15.6% | Claim |
| 22 | Proposable Best for: AI recommends Proposable most when buyers ask “simpler proposal tool alternatives to big enterprise quoting and CPQ platforms for consultants” (30.8% of those answers) | 6.8% 95% CI 3.2–14.1% 6 mentions · avg pos 10 first pick 0% | — | GROK 12.5%GEMINI 9.4%PERPLEXITY 6.3% | Claim |
| 23 | Pipedrive pipedrive.com | 6.8% 95% CI 3.2–14.1% 6 mentions · avg pos 10.8 first pick 0% | — | GROK 12.5%GEMINI 6.3%CHATGPT 37.5% | Claim |
| 24 | SiftHub sifthub.io | 5.7% 95% CI 2.5–12.6% 5 mentions · avg pos 11.3 first pick 0% | — | GROK 25%GEMINI 3.1%PERPLEXITY 6.3% | Claim |
| 25 | Stripe stripe.com | 4.5% 95% CI 1.8–11.1% 4 mentions · avg pos 6 first pick 50% | — | GEMINI 9.4%CHATGPT 12.5% | Claim |
| 26 | Docspo | 4.5% 95% CI 1.8–11.1% 4 mentions · avg pos 11.7 first pick 25% | — | GROK 25%CLAUDE 25% | Claim |
| 27 | Oneflow oneflow.com Best for: AI recommends Oneflow most when buyers ask “lightweight proposal software alternatives for solo consultants who find sales suites overkill” (30.8% of those answers) | 4.5% 95% CI 1.8–11.1% 4 mentions first pick 0% | — | PERPLEXITY 12.5% | Claim |
| 28 | PayPal paypal.com | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 3.3 first pick 33.3% | — | GEMINI 9.4% | Claim |
| 29 | Quotient Best for: AI recommends Quotient most when buyers ask “simpler proposal tool alternatives to big enterprise quoting and CPQ platforms for consultants” (30.8% of those answers) | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 6.7 first pick 0% | — | GEMINI 9.4% | Claim |
| 30 | Zoho zoho.com | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 8.3 first pick 0% | — | GEMINI 9.4% | Claim |
| 31 | iQuoteXpress | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 8.3 first pick 0% | — | GEMINI 9.4% | Claim |
| 32 | QuoteWerks quotewerks.com | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 9.7 first pick 0% | — | GEMINI 9.4% | Claim |
| 33 | Canva canva.com | 3.4% 95% CI 1.2–9.5% 3 mentions · avg pos 10 first pick 0% | — | GROK 12.5%GEMINI 3.1%PERPLEXITY 3.1% | Claim |
| 34 | Sembly sembly.ai | 3.4% 95% CI 1.2–9.5% 3 mentions first pick 0% | — | PERPLEXITY 9.4% | Claim |
| 35 | Indy | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 2 first pick 0% | — | CLAUDE 12.5%PERPLEXITY 3.1% | Claim |
| 36 | Swydo swydo.com | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 2 first pick 0% | — | GROK 12.5%PERPLEXITY 3.1% | Claim |
| 37 | DocuSign docusign.com | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 9 first pick 0% | — | GROK 25% | Claim |
| 38 | Bonsai Tax bonsai.com | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 9.5 first pick 0% | — | GEMINI 6.3% | Claim |
| 39 | Wethos wethos.com | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 9.5 first pick 0% | — | GEMINI 3.1%PERPLEXITY 3.1% | Claim |
| 40 | Proposally.ai | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 11 first pick 50% | — | GROK 25% | Claim |
| 41 | Calendly calendly.com | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 13 first pick 0% | — | GROK 12.5%CHATGPT 12.5% | Claim |
| 42 | Responsive | 2.3% 95% CI 0.6–7.9% 2 mentions · avg pos 14 first pick 0% | — | CHATGPT 12.5%PERPLEXITY 3.1% | Claim |
| 43 | Indeed Talent Scout indeed.com Best for: AI recommends Indeed Talent Scout most when buyers ask “how do I create a professional consulting proposal that wins more clients” (30.8% of those answers) | 2.3% 95% CI 0.6–7.9% 2 mentions first pick 0% | — | PERPLEXITY 6.3% | Claim |
| 44 | CommandOS | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 2 first pick 0% | — | GEMINI 3.1% | Claim |
| 45 | Teamwork teamwork.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 2 first pick 0% | — | GROK 12.5% | Claim |
| 46 | NetSuite netsuite.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 5 first pick 0% | — | GROK 12.5% | Claim |
| 47 | QuoteCloud | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 7 first pick 0% | — | GEMINI 3.1% | Claim |
| 48 | ViaSocket viasocket.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 8 first pick 0% | — | GROK 12.5% | Claim |
| 49 | Microsoft microsoft.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 10 first pick 0% | — | GEMINI 3.1% | Claim |
| 50 | Agentforce salesforce.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 11 first pick 0% | — | CHATGPT 12.5% | Claim |
| 51 | Google Sheets sheets.google.com | 1.1% 95% CI 0.2–6.2% 1 mentions · avg pos 28 first pick 0% | — | CHATGPT 12.5% | Claim |
| 52 | Google Slides docs.google.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | PERPLEXITY 3.1% | Claim |
| 53 | Microsoft Word | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | GROK 12.5% | Claim |
| 54 | SWELLEnterprise swellsystem.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
| 55 | Smartsheet smartsheet.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | PERPLEXITY 3.1% | Claim |
| 56 | Storydoc storydoc.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | PERPLEXITY 3.1% | Claim |
| 57 | The Digital Project Manager thedigitalprojectmanager.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | CHATGPT 12.5% | Claim |
| 58 | Wise wise.com | 1.1% 95% CI 0.2–6.2% 1 mentions first pick 0% | — | PERPLEXITY 3.1% | Claim |
Reading the numbers: Share is a point estimate on 88 sampled answers, so each row also shows its 95% CI — the Wilson score interval around that share. When two products' intervals overlap, the gap between them isn't statistically meaningful at this sample size. First pick is the share of a product's recommending answers where it was named first, which separates “always mentioned” from “usually the top recommendation”. Full methodology.
Independence: Orbator customers are badged for disclosure. Customer status does not affect prompts, sampling, extraction, or ranking — see the methodology. Your product on this list? Claim it to see the prompts behind your rank and track it weekly.
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