What AI assistants actually recommend when buyers ask about expense tracking for small businesses — measured on a rolling 4-week window across 4 engines, published as open data.
Updated 2026-09-29 · 32 sampled answers · rolling 4-week window · methodology
Rankings are measured from sampled AI answers — never editorial, never paid. Orbator builds AI-visibility tooling; when Orbator itself appears in any category, it is measured by the same rules as everyone else.
Measured by Orbatormethodology owner Henrik Tellewindow ends Sep 29, 2026
Sample: 32 AI answers · Window: Sep 1, 2026 – Sep 29, 2026 (4-week rolling) · trend vs prior 4 weeks (36 answers)
Samples by engine: GEMINI 8 (last run Sep 6, 2026) · CHATGPT 8 (last run Sep 6, 2026) · CLAUDE 8 (last run Sep 7, 2026) · PERPLEXITY 8 (last run Sep 6, 2026) · GROK 0 (last run Aug 23, 2026 — stalest)
How these numbers are made: sampling design · prompt provenance · what counts as a mention · what we cannot see
On the record: This ranking is frozen as a dated snapshot every day. View this category's history to see what entered and left the ranking and when, or read what the engines actually said on a given day.
Across 32 sampled AI answers from 4 engines, Zoho is recommended most often — appearing in 78.1% of recommendations, followed by Expensify (78.1%) and QuickBooks (71.9%).
This is a measurement of share of voice across 4 AI engines — not an editorial pick. See the full ranking below.
Orbator asked Gemini, ChatGPT, Claude and Perplexity buyer questions about expense tracking for small businesses and sampled 32 answers between Sep 1, 2026 and Sep 29, 2026. Recommendation share counts the answers that recommended or listed a product, so a passing mention or a warning adds nothing to it. A category publishes once it holds at least 20 independently sampled answers in the window. Read the full methodology or download this ranking as CSV.
| # | Product | Share | Trend | Engines | |
|---|---|---|---|---|---|
| 1 | zoho.com | 78.1% 95% CI 61.2–89% 25 mentions · avg pos 3.4 first pick 28% | — | GEMINI 87.5%CHATGPT 62.5%CLAUDE 75%PERPLEXITY 87.5% | Claim |
| 2 | expensify.com | 78.1% 95% CI 61.2–89% 25 mentions · avg pos 3.5 first pick 24% | — | GEMINI 87.5%CHATGPT 62.5%CLAUDE 75%PERPLEXITY 87.5% | Claim |
| 3 | quickbooks.intuit.com | 71.9% 95% CI 54.6–84.4% 23 mentions · avg pos 3.7 first pick 17.4% | — | GEMINI 100%CHATGPT 50%CLAUDE 62.5%PERPLEXITY 75% | Claim |
| 4 | ramp.com | 68.8% 95% CI 51.4–82% 22 mentions · avg pos 4.7 first pick 13.6% | — | GEMINI 62.5%CHATGPT 75%CLAUDE 75%PERPLEXITY 62.5% | Claim |
| 5 | xero.com | 50% 95% CI 33.6–66.4% 16 mentions · avg pos 4 first pick 6.3% | — | GEMINI 87.5%CHATGPT 50%CLAUDE 37.5%PERPLEXITY 25% | Claim |
| 6 | bill.com | 50% 95% CI 33.6–66.4% 16 mentions · avg pos 5.3 first pick 12.5% | — | GEMINI 75%CHATGPT 25%CLAUDE 50%PERPLEXITY 50% | Claim |
| 7 | freshbooks.com | 37.5% 95% CI 22.9–54.7% 12 mentions · avg pos 4.6 first pick 0% | — | GEMINI 50%CLAUDE 50%PERPLEXITY 50% | Claim |
| 8 | brex.com | 21.9% 95% CI 11–38.8% 7 mentions · avg pos 8.5 first pick 0% | — | GEMINI 62.5%CHATGPT 12.5%CLAUDE 12.5% | Claim |
| 9 | divvy.com | 21.9% 95% CI 11–38.8% 7 mentions · avg pos 8.7 first pick 0% | — | GEMINI 62.5%CLAUDE 25% | Claim |
| 10 | sage.com | 15.6% 95% CI 6.9–31.8% 5 mentions · avg pos 3.4 first pick 20% | — | GEMINI 37.5%CHATGPT 12.5%CLAUDE 12.5% | Claim |
| 11 | wave.com | 15.6% 95% CI 6.9–31.8% 5 mentions · avg pos 4 first pick 20% | — | GEMINI 12.5%CHATGPT 12.5%CLAUDE 12.5%PERPLEXITY 25% | Claim |
| 12 | sheets.google.com | 12.5% 95% CI 5–28.1% 4 mentions · avg pos 5.3 first pick 25% | — | GEMINI 12.5%CHATGPT 12.5%CLAUDE 12.5%PERPLEXITY 12.5% | Claim |
| 13 | Excel | 12.5% 95% CI 5–28.1% 4 mentions · avg pos 5.5 first pick 25% | — | GEMINI 12.5%CHATGPT 12.5%CLAUDE 12.5%PERPLEXITY 12.5% | Claim |
| 14 | dext.com | 12.5% 95% CI 5–28.1% 4 mentions · avg pos 12 first pick 0% | — | GEMINI 12.5%CHATGPT 12.5%CLAUDE 12.5%PERPLEXITY 12.5% | Claim |
| 15 | mercury.com | 12.5% 95% CI 5–28.1% 4 mentions · avg pos 12 first pick 0% | — | GEMINI 37.5%CLAUDE 12.5% | Claim |
| 16 | everlance.com | 12.5% 95% CI 5–28.1% 4 mentions · avg pos 12.3 first pick 0% | — | GEMINI 37.5%CLAUDE 12.5% | Claim |
| 17 | shoeboxed.com | 9.4% 95% CI 3.2–24.2% 3 mentions · avg pos 4.5 first pick 0% | — | GEMINI 12.5%CHATGPT 12.5%CLAUDE 12.5% | Claim |
| 18 | netsuite.com | 9.4% 95% CI 3.2–24.2% 3 mentions · avg pos 5.3 first pick 33.3% | — | GEMINI 37.5% | Claim |
| 19 | Sage Expense Management | 6.3% 95% CI 1.7–20.1% 2 mentions · avg pos 4.5 first pick 0% | — | GEMINI 12.5%CHATGPT 12.5% | Claim |
| 20 | techradar.com | 6.3% 95% CI 1.7–20.1% 2 mentions · avg pos 4.5 first pick 0% | — | CHATGPT 25% | Claim |
| 21 | microsoft.com | 6.3% 95% CI 1.7–20.1% 2 mentions · avg pos 5 first pick 50% | — | GEMINI 12.5%CHATGPT 12.5% | Claim |
| 22 | nerdwallet.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 2 first pick 0% | — | CHATGPT 12.5% | Claim |
| 23 | productive.io | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 2 first pick 0% | — | PERPLEXITY 12.5% | Claim |
| 24 | rho.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 2 first pick 0% | — | GEMINI 12.5% | Claim |
| 25 | bigtime.net | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 3 first pick 0% | — | PERPLEXITY 12.5% | Claim |
| 26 | flowlu.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 3 first pick 0% | — | GEMINI 12.5% | Claim |
| 27 | getharvest.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 3 first pick 0% | — | CHATGPT 12.5% | Claim |
| 28 | quicken.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 3 first pick 0% | — | CHATGPT 12.5% | Claim |
| 29 | fylehq.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 4 first pick 0% | — | CHATGPT 12.5% | Claim |
| 30 | neat.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 5 first pick 0% | — | GEMINI 12.5% | Claim |
| 31 | Easy Expense | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 6 first pick 0% | — | GEMINI 12.5% | Claim |
| 32 | concur.com | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 7 first pick 0% | — | CLAUDE 12.5% | Claim |
| 33 | Microsoft Excel | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 9 first pick 0% | — | GEMINI 12.5% | Claim |
| 34 | Receipt Bank | 3.1% 95% CI 0.6–15.7% 1 mentions · avg pos 21 first pick 0% | — | GEMINI 12.5% | Claim |
| 35 | Ezpense | 3.1% 95% CI 0.6–15.7% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
| 36 | navan.com | 3.1% 95% CI 0.6–15.7% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
| 37 | waveapps.com | 3.1% 95% CI 0.6–15.7% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
Reading the numbers: Share is a point estimate on 32 sampled answers, so each row also shows its 95% CI — the Wilson score interval around that share. When two products' intervals overlap, the gap between them isn't statistically meaningful at this sample size. First pick is the share of a product's recommending answers where it was named first, which separates “always mentioned” from “usually the top recommendation”. Full methodology.
Independence: Orbator customers are badged for disclosure. Customer status does not affect prompts, sampling, extraction, or ranking — see the methodology. Your product on this list? Claim it to see the prompts behind your rank and track it weekly.
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Head-to-head pages for products ranked in Expense tracking for small businesses. Each one sets out sourced facts side by side, plus which product AI assistants recommend more, engine by engine.
Every number on this page is measured from sampled answers, and those answers are kept. The archive holds dated excerpts of what each engine answered, never full answers. Read the answer archive for expense tracking for small businesses to see the excerpts by date and engine, or view the ranking history to see what entered and left this ranking and when.
Across 32 sampled AI answers from 4 engines (Sep 1, 2026 to Sep 29, 2026), Zoho is recommended most often for expense tracking for small businesses, appearing in 78.1% of recommendations, followed by Expensify (78.1%). This is a measurement of what AI assistants recommend, not an editorial verdict.
ChatGPT recommends Ramp most often for expense tracking for small businesses. It appears as a recommendation in 75% of ChatGPT's sampled answers in this window (Sep 1, 2026 to Sep 29, 2026). Other engines answer differently. The per-engine breakdown in the ranking shows each one.
Orbator samples AI answers to buyer questions across 4 engines and counts how often each product is recommended. No product pays for placement. The expense tracking for small businesses ranking is based on 32 answers in the current 4-week window (Sep 1, 2026 to Sep 29, 2026). Full methodology is published at https://www.orbator.io/ai-index/methodology.
Verified facts for the most-recommended products — each sourced and dated. No editorial scoring, just the data side by side.
| QuickBooksquickbooks.intuit.com | Xeroxero.com | BILLbill.com | FreshBooksfreshbooks.com | Wavewave.com | |
|---|---|---|---|---|---|
| Pricing | Simple Start: $19 a month ↗ sourceverified Sep 5, 2026 | Established: $9 a month ↗ sourceverified Sep 5, 2026 | Essentials: $49 a month (free tier available) ↗ sourceverified Sep 5, 2026 | Premium: $7 a month, $70 a year ↗ sourceverified Sep 5, 2026 | — |
| Features | Automated bookkeeping ↗ sourceverified Sep 5, 2026 | Send invoices and quotes ↗ sourceverified Sep 5, 2026 | Automated Payments ↗ sourceverified Sep 5, 2026 | Invoicing ↗ sourceverified Sep 5, 2026 | Call our toll-free number for instant customer support ↗ sourceverified Sep 5, 2026 |
| Platforms | Mobile app ↗ sourceverified Sep 5, 2026 | — | — | Mobile ↗ sourceverified Sep 5, 2026 | — |
| Integrations | Mailchimp ↗ sourceverified Sep 5, 2026 | Gusto ↗ sourceverified Sep 5, 2026 | QuickBooks Online ↗ sourceverified Sep 5, 2026 | Affirm ↗ sourceverified Sep 5, 2026 | — |
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