What AI assistants actually recommend when buyers ask about project management for law firms — measured on a rolling 4-week window across 5 engines, published as open data.
Updated 2026-09-18 · 64 sampled answers · rolling 4-week window · methodology
Rankings are measured from sampled AI answers — never editorial, never paid. Orbator builds AI-visibility tooling; when Orbator itself appears in any category, it is measured by the same rules as everyone else.
Measured by Orbatormethodology owner Henrik Tellewindow ends Sep 18, 2026
Sample: 64 AI answers · Window: Aug 21, 2026 – Sep 18, 2026 (4-week rolling) · trend vs prior 4 weeks (72 answers)
Samples by engine: GEMINI 16 (last run Aug 31, 2026) · CHATGPT 16 (last run Aug 31, 2026) · PERPLEXITY 16 (last run Aug 31, 2026) · GROK 8 (last run Aug 30, 2026 — stalest) · CLAUDE 8 (last run Sep 2, 2026)
How these numbers are made: sampling design · prompt provenance · what counts as a mention · what we cannot see
On the record: This ranking is frozen as a dated snapshot every day. View this category's history to see what entered and left the ranking and when, or read what the engines actually said on a given day.
Across 64 sampled AI answers from 5 engines, Clio is recommended most often — appearing in 73.4% of recommendations, followed by Filevine (40.6%) and 8am IQ for MyCase (39.1%).
This is a measurement of share of voice across 5 AI engines — not an editorial pick. See the full ranking below.
Orbator asked Gemini, ChatGPT, Perplexity, Grok and Claude buyer questions about project management for law firms and sampled 64 answers between Aug 21, 2026 and Sep 18, 2026. Recommendation share counts the answers that recommended or listed a product, so a passing mention or a warning adds nothing to it. A category publishes once it holds at least 20 independently sampled answers in the window. Read the full methodology or download this ranking as CSV.
| # | Product | Share | Trend | Engines | |
|---|---|---|---|---|---|
| 1 | clio.com Best for: AI recommends Clio most when buyers ask “best matter and case management tool for small to mid-sized law firms” (100% of those answers) | 73.4% 95% CI 61.5–82.7% 47 mentions · avg pos 2.4 first pick 59.6% | — | GROK 62.5%GEMINI 81.3%CHATGPT 68.8%CLAUDE 87.5%PERPLEXITY 68.8% | Claim |
| 2 | filevine.com Best for: AI recommends Filevine most when buyers ask “best matter and case management tool for small to mid-sized law firms” (100% of those answers) | 40.6% 95% CI 29.5–52.9% 26 mentions · avg pos 6.4 first pick 0% | — | GROK 62.5%GEMINI 50%CHATGPT 37.5%CLAUDE 37.5%PERPLEXITY 25% | Claim |
| 3 | mycase.com Best for: AI recommends 8am IQ for MyCase most when buyers ask “best matter and case management tool for small to mid-sized law firms” (75% of those answers) | 39.1% 95% CI 28.1–51.3% 25 mentions · avg pos 3.3 first pick 16% | — | GROK 12.5%GEMINI 43.8%CHATGPT 62.5%CLAUDE 37.5%PERPLEXITY 25% | Claim |
| 4 | Smokeball Best for: AI recommends Smokeball most when buyers ask “best matter and case management tool for small to mid-sized law firms” (62.5% of those answers) | 35.9% 95% CI 25.3–48.2% 23 mentions · avg pos 6.2 first pick 4.3% | — | GROK 87.5%GEMINI 31.3%CHATGPT 18.8%CLAUDE 62.5%PERPLEXITY 18.8% | Claim |
| 5 | microsoft.com Best for: AI recommends Microsoft most when buyers ask “what project management or practice management tool should a 5-attorney firm use” (75% of those answers) | 34.4% 95% CI 23.9–46.6% 22 mentions · avg pos 5.8 first pick 22.7% | — | GROK 37.5%GEMINI 43.8%CHATGPT 56.3%CLAUDE 37.5% | Claim |
| 6 | MyCase Best for: AI recommends MyCase most when buyers ask “simpler matter tracking alternatives for law firms that find full legal software too complex” (62.5% of those answers) | 31.3% 95% CI 21.2–43.4% 20 mentions · avg pos 3.2 first pick 20% | — | GROK 50%GEMINI 43.8%CHATGPT 12.5%CLAUDE 25%PERPLEXITY 31.3% | Claim |
| 7 | monday.com Best for: AI recommends Monday most when buyers ask “best project management software for law firms” (87.5% of those answers) | 28.1% 95% CI 18.6–40.1% 18 mentions · avg pos 8.3 first pick 5.6% | — | GROK 50%GEMINI 31.3%CLAUDE 12.5%PERPLEXITY 50% | Claim |
| 8 | asana.com Best for: AI recommends Asana most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (100% of those answers) | 26.6% 95% CI 17.3–38.5% 17 mentions · avg pos 7.2 first pick 0% | — | GROK 50%GEMINI 25%CHATGPT 6.3%CLAUDE 25%PERPLEXITY 37.5% | Claim |
| 9 | practicepanther.com Best for: AI recommends Practice Panther most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (100% of those answers) | 23.4% 95% CI 14.7–35.1% 15 mentions · avg pos 3.3 first pick 0% | — | GROK 37.5%GEMINI 12.5%CHATGPT 25%CLAUDE 37.5%PERPLEXITY 18.8% | Claim |
| 10 | cosmolex.com Best for: AI recommends CosmoLex most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 23.4% 95% CI 14.7–35.1% 15 mentions · avg pos 7.1 first pick 6.7% | — | GROK 50%GEMINI 31.3%CHATGPT 12.5%CLAUDE 50% | Claim |
| 11 | quickbooks.intuit.com Best for: AI recommends QuickBooks most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 20.3% 95% CI 12.3–31.7% 13 mentions · avg pos 5.6 first pick 15.4% | — | GROK 50%GEMINI 25%CHATGPT 6.3%CLAUDE 12.5%PERPLEXITY 18.8% | Claim |
| 12 | outlook.com Best for: AI recommends Outlook most when buyers ask “how do I keep track of deadlines, tasks and case documents across a law firm team” (50% of those answers) | 18.8% 95% CI 11.1–30% 12 mentions · avg pos 6.8 first pick 8.3% | — | GROK 25%GEMINI 25%CHATGPT 18.8%CLAUDE 25%PERPLEXITY 6.3% | Claim |
| 13 | rocketmatter.com Best for: AI recommends Rocket Matter most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 17.2% 95% CI 9.9–28.2% 11 mentions · avg pos 6.1 first pick 9.1% | — | GROK 25%GEMINI 18.8%CHATGPT 6.3%CLAUDE 25%PERPLEXITY 18.8% | Claim |
| 14 | workspace.google.com Best for: AI recommends Google Workspace most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (50% of those answers) | 12.5% 95% CI 6.5–22.8% 8 mentions · avg pos 6.6 first pick 25% | — | GROK 12.5%GEMINI 18.8%CHATGPT 25% | Claim |
| 15 | actionstep.com Best for: AI recommends Actionstep most when buyers ask “top task management platforms for legal teams that need deadline tracking and client collaboration” (50% of those answers) | 12.5% 95% CI 6.5–22.8% 8 mentions · avg pos 8.2 first pick 0% | — | GROK 25%GEMINI 25%CLAUDE 12.5%PERPLEXITY 6.3% | Claim |
| 16 | NetDocuments Best for: AI recommends NetDocuments most when buyers ask “how do I keep track of deadlines, tasks and case documents across a law firm team” (37.5% of those answers) | 12.5% 95% CI 6.5–22.8% 8 mentions · avg pos 8.2 first pick 12.5% | — | GROK 37.5%GEMINI 25%CHATGPT 6.3% | Claim |
| 17 | trello.com Best for: AI recommends Trello most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (50% of those answers) | 10.9% 95% CI 5.4–20.9% 7 mentions · avg pos 4.3 first pick 0% | — | GROK 25%GEMINI 6.3%CHATGPT 12.5%PERPLEXITY 12.5% | Claim |
| 18 | smokeball.com | 10.9% 95% CI 5.4–20.9% 7 mentions · avg pos 4.6 first pick 0% | — | GEMINI 6.3%CHATGPT 37.5% | Claim |
| 19 | simplelaw.com Best for: AI recommends SimpleLaw most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 10.9% 95% CI 5.4–20.9% 7 mentions · avg pos 6 first pick 0% | — | GEMINI 25%CLAUDE 25%PERPLEXITY 6.3% | Claim |
| 20 | lawcus.com Best for: AI recommends Lawcus most when buyers ask “top task management platforms for legal teams that need deadline tracking and client collaboration” (50% of those answers) | 10.9% 95% CI 5.4–20.9% 7 mentions · avg pos 7 first pick 0% | — | GROK 25%GEMINI 12.5%CHATGPT 12.5%PERPLEXITY 6.3% | Claim |
| 21 | agiled.app Best for: AI recommends Agiled most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (50% of those answers) | 10.9% 95% CI 5.4–20.9% 7 mentions · avg pos 11.8 first pick 0% | — | GROK 62.5%PERPLEXITY 12.5% | Claim |
| 22 | casefox.com Best for: AI recommends CaseFox most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 9.4% 95% CI 4.4–19% 6 mentions · avg pos 5 first pick 16.7% | — | GROK 12.5%GEMINI 6.3%CHATGPT 12.5%PERPLEXITY 12.5% | Claim |
| 23 | clickup.com Best for: AI recommends ClickUp most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (62.5% of those answers) | 9.4% 95% CI 4.4–19% 6 mentions · avg pos 7.2 first pick 0% | — | GROK 37.5%GEMINI 6.3%PERPLEXITY 12.5% | Claim |
| 24 | smartsheet.com Best for: AI recommends Smartsheet most when buyers ask “best project management software for law firms” (37.5% of those answers) | 9.4% 95% CI 4.4–19% 6 mentions · avg pos 8.6 first pick 0% | — | GEMINI 31.3%CLAUDE 12.5% | Claim |
| 25 | iManage Best for: AI recommends iManage most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (37.5% of those answers) | 9.4% 95% CI 4.4–19% 6 mentions · avg pos 9.8 first pick 0% | — | GROK 25%GEMINI 18.8%PERPLEXITY 6.3% | Claim |
| 26 | lawpay.com Best for: AI recommends LawPay most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (50% of those answers) | 7.8% 95% CI 3.4–17% 5 mentions · avg pos 7.4 first pick 0% | — | GROK 25%GEMINI 12.5%PERPLEXITY 6.3% | Claim |
| 27 | Dashboard Legal | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 5.3 first pick 0% | — | GEMINI 25% | Claim |
| 28 | timesolv.com Best for: AI recommends TimeSolv most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (50% of those answers) | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 5.5 first pick 0% | — | GROK 12.5%CHATGPT 6.3%PERPLEXITY 12.5% | Claim |
| 29 | leanlaw.co Best for: AI recommends LeanLaw most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (37.5% of those answers) | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 5.8 first pick 0% | — | GROK 12.5%GEMINI 12.5%PERPLEXITY 6.3% | Claim |
| 30 | docusign.com | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 6 first pick 25% | — | GROK 37.5%GEMINI 6.3% | Claim |
| 31 | notion.so Best for: AI recommends Notion most when buyers ask “simpler matter tracking alternatives for law firms that find full legal software too complex” (50% of those answers) | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 6.3 first pick 0% | — | GROK 25%CHATGPT 12.5% | Claim |
| 32 | CASEPeer | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 9 first pick 0% | — | GROK 25%CLAUDE 25% | Claim |
| 33 | wrike.com | 6.3% 95% CI 2.5–15% 4 mentions · avg pos 11 first pick 0% | — | GROK 12.5%GEMINI 12.5%PERPLEXITY 6.3% | Claim |
| 34 | HighQ | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 2.7 first pick 0% | — | CHATGPT 6.3%PERPLEXITY 12.5% | Claim |
| 35 | airtable.com Best for: AI recommends Airtable most when buyers ask “simpler matter tracking alternatives for law firms that find full legal software too complex” (50% of those answers) | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 5.3 first pick 0% | — | GROK 25%CHATGPT 6.3% | Claim |
| 36 | bill4time.com Best for: AI recommends Bill4Time most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (37.5% of those answers) | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 7.3 first pick 0% | — | GROK 12.5%GEMINI 6.3%PERPLEXITY 6.3% | Claim |
| 37 | lawtoolbox.com Best for: AI recommends LawToolBox most when buyers ask “how do I keep track of deadlines, tasks and case documents across a law firm team” (50% of those answers) | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 7.3 first pick 0% | — | GROK 12.5%GEMINI 12.5% | Claim |
| 38 | teamwork.com | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 8 first pick 0% | — | GEMINI 18.8% | Claim |
| 39 | quickbase.com Best for: AI recommends Quickbase most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (62.5% of those answers) | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 10.3 first pick 33.3% | — | GROK 37.5% | Claim |
| 40 | caretlegal.com Best for: AI recommends CARET Legal most when buyers ask “alternatives to large legal practice management suites for small law firms on a budget” (50% of those answers) | 4.7% 95% CI 1.6–12.9% 3 mentions · avg pos 15 first pick 0% | — | GROK 25%CLAUDE 12.5% | Claim |
| 41 | sheets.google.com | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 2 first pick 50% | — | GROK 12.5%GEMINI 6.3% | Claim |
| 42 | sharepoint.microsoft.com | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 4.5 first pick 0% | — | CHATGPT 6.3%CLAUDE 12.5% | Claim |
| 43 | americanbar.org | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 6 first pick 0% | — | GROK 12.5%CHATGPT 6.3% | Claim |
| 44 | tabs3.com | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 6 first pick 0% | — | PERPLEXITY 12.5% | Claim |
| 45 | clinked.com Best for: AI recommends Clinked most when buyers ask “top task management platforms for legal teams that need deadline tracking and client collaboration” (50% of those answers) | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 6.5 first pick 0% | — | GROK 12.5%GEMINI 6.3% | Claim |
| 46 | Microsoft Planner | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 7.5 first pick 0% | — | GEMINI 12.5% | Claim |
| 47 | toggl.com Best for: AI recommends Toggl most when buyers ask “best project management software for law firms” (62.5% of those answers) | 3.1% 95% CI 0.9–10.7% 2 mentions · avg pos 12.5 first pick 0% | — | GROK 12.5%GEMINI 6.3% | Claim |
| 48 | affini.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 1 first pick 100% | — | GROK 12.5% | Claim |
| 49 | softr.io | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 1 first pick 100% | — | GROK 12.5% | Claim |
| 50 | caeluslaw.net | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 3 first pick 0% | — | CLAUDE 12.5% | Claim |
| 51 | wifitalents.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 3 first pick 0% | — | GROK 12.5% | Claim |
| 52 | legal.thomsonreuters.com Best for: AI recommends CoCounsel most when buyers ask “legal-specific project management tools vs general PM software for law firm use” (62.5% of those answers) | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 4 first pick 0% | — | CHATGPT 6.3% | Claim |
| 53 | PCLaw | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 4 first pick 0% | — | CLAUDE 12.5% | Claim |
| 54 | smartadvocate.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 5 first pick 0% | — | GROK 12.5% | Claim |
| 55 | xero.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 5 first pick 0% | — | GEMINI 6.3% | Claim |
| 56 | aline.co | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 6 first pick 0% | — | GEMINI 6.3% | Claim |
| 57 | matter365.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 8 first pick 0% | — | GEMINI 6.3% | Claim |
| 58 | abacuslaw.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 9 first pick 0% | — | GEMINI 6.3% | Claim |
| 59 | flowlu.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 9 first pick 0% | — | GROK 12.5% | Claim |
| 60 | LawVu | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 9 first pick 0% | — | CLAUDE 12.5% | Claim |
| 61 | evernote.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 10 first pick 0% | — | GEMINI 6.3% | Claim |
| 62 | Archie | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 11 first pick 0% | — | GEMINI 6.3% | Claim |
| 63 | basecamp.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 12 first pick 0% | — | GEMINI 6.3% | Claim |
| 64 | clockify.me | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 12 first pick 0% | — | GROK 12.5% | Claim |
| 65 | timelinedigi.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 19 first pick 0% | — | GROK 12.5% | Claim |
| 66 | slack.com | 1.6% 95% CI 0.3–8.3% 1 mentions · avg pos 29 first pick 0% | — | GROK 12.5% | Claim |
| 67 | appfolio.com | 1.6% 95% CI 0.3–8.3% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
| 68 | LEAP | 1.6% 95% CI 0.3–8.3% 1 mentions first pick 0% | — | CLAUDE 12.5% | Claim |
Reading the numbers: Share is a point estimate on 64 sampled answers, so each row also shows its 95% CI — the Wilson score interval around that share. When two products' intervals overlap, the gap between them isn't statistically meaningful at this sample size. First pick is the share of a product's recommending answers where it was named first, which separates “always mentioned” from “usually the top recommendation”. Full methodology.
Independence: Orbator customers are badged for disclosure. Customer status does not affect prompts, sampling, extraction, or ranking — see the methodology. Your product on this list? Claim it to see the prompts behind your rank and track it weekly.
Watch this category
These rankings move. Get one email a week on who AI recommends in Project management for law firms. No account needed.
Head-to-head pages for products ranked in Project management for law firms. Each one sets out sourced facts side by side, plus which product AI assistants recommend more, engine by engine.
Every number on this page is measured from sampled answers, and those answers are kept. The archive holds dated excerpts of what each engine answered, never full answers. Read the answer archive for project management for law firms to see the excerpts by date and engine, or view the ranking history to see what entered and left this ranking and when.
Across 64 sampled AI answers from 5 engines (Aug 21, 2026 to Sep 18, 2026), Clio is recommended most often for project management for law firms, appearing in 73.4% of recommendations, followed by Filevine (40.6%). This is a measurement of what AI assistants recommend, not an editorial verdict.
ChatGPT recommends Clio most often for project management for law firms. It appears as a recommendation in 68.8% of ChatGPT's sampled answers in this window (Aug 21, 2026 to Sep 18, 2026). Other engines answer differently. The per-engine breakdown in the ranking shows each one.
Orbator samples AI answers to buyer questions across 5 engines and counts how often each product is recommended. No product pays for placement. The project management for law firms ranking is based on 64 answers in the current 4-week window (Aug 21, 2026 to Sep 18, 2026). Full methodology is published at https://www.orbator.io/ai-index/methodology.
Verified facts for the most-recommended products — each sourced and dated. No editorial scoring, just the data side by side.
| Microsoftmicrosoft.com | QuickBooksquickbooks.intuit.com | Trellotrello.com | Smartsheetsmartsheet.com | Airtableairtable.com | |
|---|---|---|---|---|---|
| Pricing | — | Simple Start: $19 a month ↗ sourceverified Sep 5, 2026 | Standard: $5 a month (free tier available) ↗ sourceverified Sep 5, 2026 | Pro: $12 a month ↗ sourceverified Sep 5, 2026 | Team: $20 a month (free tier available) ↗ sourceverified Sep 5, 2026 |
| Features | advanced security ↗ sourceverified Sep 5, 2026 | Automated bookkeeping ↗ sourceverified Sep 5, 2026 | Templates ↗ sourceverified Sep 5, 2026 | Smart Assist ↗ sourceverified Sep 5, 2026 | Automations ↗ sourceverified Sep 5, 2026 |
| Platforms | PC ↗ sourceverified Sep 5, 2026 | Mobile app ↗ sourceverified Sep 5, 2026 | Android ↗ sourceverified Sep 5, 2026 | Android ↗ sourceverified Sep 5, 2026 | Mobile ↗ sourceverified Sep 5, 2026 |
| Integrations | — | PayPal ↗ sourceverified Sep 5, 2026 | Salesforce ↗ sourceverified Sep 5, 2026 | OpenAI's ChatGPT ↗ sourceverified Sep 5, 2026 | Llama ↗ sourceverified Sep 5, 2026 |
What AI recommends in adjacent categories — same method, fresh weekly.
Not in the answer? That's fixable.
Check Your AI Visibility →© 2026 Orbator. All rights reserved.