What AI assistants actually recommend when buyers ask about project management for marketing agencies — measured weekly across 5 engines, published as open data.
Updated 2026-08-02 · 72 sampled answers · rolling 4-week window · methodology
Rankings are measured from sampled AI answers — never editorial, never paid. Orbator builds AI-visibility tooling; when Orbator itself appears in any category, it is measured by the same rules as everyone else.
Sample: 72 AI answers · Window: Jul 5, 2026 – Aug 2, 2026 (4-week rolling) · trend vs prior 4 weeks (32 answers)
Across 72 sampled AI answers from 5 engines, Asana is recommended most often — appearing in 79.2% of recommendations, followed by ClickUp (76.4%) and Monday.com (69.4%).
This is a measurement of share of voice across 5 AI engines — not an editorial pick. See the full ranking below.
| # | Product | Share | Trend | Engines | |
|---|---|---|---|---|---|
| 1 | Asana asana.com Best for: AI recommends Asana most when buyers ask “best project management software for marketing agencies” (100% of those answers) | 79.2% 95% CI 68.4–86.9% 57 mentions · avg pos 6.2 first pick 12.3% | — | GROK 100%GEMINI 75%CHATGPT 75%CLAUDE 87.5%PERPLEXITY 75% | Claim |
| 2 | ClickUp clickup.com Best for: AI recommends ClickUp most when buyers ask “best project management software for marketing agencies” (100% of those answers) | 76.4% 95% CI 65.4–84.7% 55 mentions · avg pos 5.9 first pick 27.3% | — | GROK 100%GEMINI 62.5%CHATGPT 87.5%CLAUDE 75%PERPLEXITY 79.2% | Claim |
| 3 | Monday.com Best for: AI recommends Monday.com most when buyers ask “best project management software for marketing agencies” (100% of those answers) | 69.4% 95% CI 58–78.9% 50 mentions · avg pos 6.9 first pick 8% | — | GROK 62.5%GEMINI 70.8%CHATGPT 75%CLAUDE 75%PERPLEXITY 66.7% | Claim |
| 4 | Wrike wrike.com Best for: AI recommends Wrike most when buyers ask “best project management software for marketing agencies” (100% of those answers) | 68.1% 95% CI 56.6–77.7% 49 mentions · avg pos 9.5 first pick 6.1% | — | GROK 87.5%GEMINI 66.7%CHATGPT 50%CLAUDE 50%PERPLEXITY 75% | Claim |
| 5 | Teamwork teamwork.com Best for: AI recommends Teamwork most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (100% of those answers) | 65.3% 95% CI 53.8–75.2% 47 mentions · avg pos 7.2 first pick 23.4% | — | GROK 75%GEMINI 66.7%CHATGPT 75%CLAUDE 37.5%PERPLEXITY 66.7% | Claim |
| 6 | Trello trello.com Best for: AI recommends Trello most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (100% of those answers) | 44.4% 95% CI 33.5–55.9% 32 mentions · avg pos 8.5 first pick 12.5% | — | GROK 62.5%GEMINI 50%CHATGPT 37.5%CLAUDE 37.5%PERPLEXITY 37.5% | Claim |
| 7 | Scoro scoro.com Best for: AI recommends Scoro most when buyers ask “top project management platforms designed for client-facing agency workflows” (81.8% of those answers) | 38.9% 95% CI 28.5–50.4% 28 mentions · avg pos 9.6 first pick 0% | — | GROK 62.5%GEMINI 54.2%CHATGPT 12.5%PERPLEXITY 37.5% | Claim |
| 8 | Productive Best for: AI recommends Productive most when buyers ask “best project management software for marketing agencies” (63.6% of those answers) | 34.7% 95% CI 24.8–46.2% 25 mentions · avg pos 12 first pick 12% | — | GROK 37.5%GEMINI 54.2%CHATGPT 37.5%CLAUDE 12.5%PERPLEXITY 20.8% | Claim |
| 9 | Ravetree ravetree.com Best for: AI recommends Ravetree most when buyers ask “top project management platforms designed for client-facing agency workflows” (63.6% of those answers) | 31.9% 95% CI 22.3–43.4% 23 mentions · avg pos 7.9 first pick 4.3% | — | GROK 25%GEMINI 41.7%CLAUDE 12.5%PERPLEXITY 41.7% | Claim |
| 10 | Celoxis planisware.com Best for: AI recommends Celoxis most when buyers ask “best project management software for marketing agencies” (81.8% of those answers) | 29.2% 95% CI 19.9–40.5% 21 mentions · avg pos 7.3 first pick 38.1% | — | GROK 37.5%GEMINI 58.3%CLAUDE 12.5%PERPLEXITY 12.5% | Claim |
| 11 | 5Day 5day.io Best for: AI recommends 5Day most when buyers ask “top project management platforms designed for client-facing agency workflows” (54.5% of those answers) | 29.2% 95% CI 19.9–40.5% 21 mentions · avg pos 11.4 first pick 0% | — | GROK 50%GEMINI 12.5%PERPLEXITY 58.3% | Claim |
| 12 | Basecamp basecamp.com Best for: AI recommends Basecamp most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (100% of those answers) | 27.8% 95% CI 18.8–39% 20 mentions · avg pos 7.1 first pick 35% | — | GROK 37.5%GEMINI 25%CHATGPT 25%CLAUDE 25%PERPLEXITY 29.2% | Claim |
| 13 | Paymo paymoapp.com Best for: AI recommends Paymo most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (36.4% of those answers) | 22.2% 95% CI 14.2–33.1% 16 mentions · avg pos 11.5 first pick 0% | — | GROK 25%GEMINI 33.3%PERPLEXITY 25% | Claim |
| 14 | Zoho zoho.com Best for: AI recommends Zoho most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (36.4% of those answers) | 20.8% 95% CI 13.1–31.6% 15 mentions · avg pos 7.2 first pick 0% | — | GROK 25%GEMINI 33.3%PERPLEXITY 20.8% | Claim |
| 15 | Jira Best for: AI recommends Jira most when buyers ask “best project management software for marketing agencies” (36.4% of those answers) | 19.4% 95% CI 12–30% 14 mentions · avg pos 7.4 first pick 21.4% | — | GROK 12.5%GEMINI 29.2%CHATGPT 12.5%CLAUDE 12.5%PERPLEXITY 16.7% | Claim |
| 16 | Productive.io productive.io | 18.1% 95% CI 10.9–28.5% 13 mentions · avg pos 6 first pick 7.7% | — | GROK 50%CLAUDE 12.5%PERPLEXITY 33.3% | Claim |
| 17 | Slack slack.com Best for: AI recommends Slack most when buyers ask “best task and campaign management tool for a creative or digital marketing agency” (36.4% of those answers) | 18.1% 95% CI 10.9–28.5% 13 mentions · avg pos 10.3 first pick 7.7% | — | GROK 37.5%GEMINI 16.7%CHATGPT 50%CLAUDE 12.5%PERPLEXITY 4.2% | Claim |
| 18 | Bonsai Best for: AI recommends Bonsai most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (45.5% of those answers) | 18.1% 95% CI 10.9–28.5% 13 mentions · avg pos 11.2 first pick 7.7% | — | GROK 50%GEMINI 29.2%CHATGPT 12.5%PERPLEXITY 4.2% | Claim |
| 19 | Notion notion.so Best for: AI recommends Notion most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (63.6% of those answers) | 18.1% 95% CI 10.9–28.5% 13 mentions · avg pos 16.4 first pick 7.7% | — | GROK 37.5%GEMINI 16.7%CHATGPT 37.5%PERPLEXITY 12.5% | Claim |
| 20 | ProofHub proofhub.com Best for: AI recommends ProofHub most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (45.5% of those answers) | 15.3% 95% CI 8.8–25.3% 11 mentions · avg pos 14.4 first pick 9.1% | — | GROK 50%GEMINI 16.7%CLAUDE 12.5%PERPLEXITY 8.3% | Claim |
| 21 | Kantata | 15.3% 95% CI 8.8–25.3% 11 mentions · avg pos 15.7 first pick 9.1% | — | GROK 50%GEMINI 12.5%CHATGPT 25%PERPLEXITY 8.3% | Claim |
| 22 | Hive hive.com Best for: AI recommends Hive most when buyers ask “alternatives to the most popular project management tools for agencies with heavy client collaboration needs” (36.4% of those answers) | 11.1% 95% CI 5.7–20.4% 8 mentions · avg pos 16.3 first pick 0% | — | GROK 12.5%GEMINI 20.8%CHATGPT 12.5%PERPLEXITY 4.2% | Claim |
| 23 | awork awork.com Best for: AI recommends awork most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (36.4% of those answers) | 9.7% 95% CI 4.8–18.7% 7 mentions · avg pos 4.5 first pick 0% | — | PERPLEXITY 29.2% | Claim |
| 24 | Float float.com | 9.7% 95% CI 4.8–18.7% 7 mentions · avg pos 7.5 first pick 0% | — | CLAUDE 12.5%PERPLEXITY 25% | Claim |
| 25 | RoboHead Best for: AI recommends RoboHead most when buyers ask “best project management software for marketing agencies” (36.4% of those answers) | 9.7% 95% CI 4.8–18.7% 7 mentions · avg pos 9.3 first pick 14.3% | — | GROK 12.5%GEMINI 25% | Claim |
| 26 | Workzone workzone.com Best for: AI recommends Workzone most when buyers ask “best project management software for marketing agencies” (45.5% of those answers) | 9.7% 95% CI 4.8–18.7% 7 mentions · avg pos 9.4 first pick 0% | — | GROK 12.5%GEMINI 20.8%CLAUDE 12.5% | Claim |
| 27 | FunctionFox functionfox.com Best for: AI recommends FunctionFox most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (54.5% of those answers) | 9.7% 95% CI 4.8–18.7% 7 mentions · avg pos 11.7 first pick 0% | — | GROK 12.5%GEMINI 8.3%PERPLEXITY 16.7% | Claim |
| 28 | HubSpot CRM hubspot.com Best for: AI recommends HubSpot CRM most when buyers ask “what project management tool should a 15-person digital marketing agency use” (36.4% of those answers) | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 2 first pick 0% | — | GROK 12.5%GEMINI 12.5%CHATGPT 12.5%PERPLEXITY 4.2% | Claim |
| 29 | ProProfs Project proprofsproject.com Best for: AI recommends ProProfs Project most when buyers ask “best project management software for marketing agencies” (45.5% of those answers) | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 2.5 first pick 16.7% | — | GROK 12.5%PERPLEXITY 20.8% | Claim |
| 30 | Bonsai Agency Software bonsaiapp.com Best for: AI recommends Bonsai Agency Software most when buyers ask “top project management platforms designed for client-facing agency workflows” (36.4% of those answers) | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 7 first pick 16.7% | — | GEMINI 25% | Claim |
| 31 | Workamajig workamajig.com | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 7.8 first pick 16.7% | — | GROK 12.5%GEMINI 16.7%CLAUDE 12.5% | Claim |
| 32 | ActiveCollab activecollab.com Best for: AI recommends ActiveCollab most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (45.5% of those answers) | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 8.7 first pick 0% | — | GROK 12.5%GEMINI 4.2%CLAUDE 12.5%PERPLEXITY 12.5% | Claim |
| 33 | The Digital Project Manager thedigitalprojectmanager.com Best for: AI recommends The Digital Project Manager most when buyers ask “agency project management tools vs general project management software — what features matter most” (36.4% of those answers) | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 8.8 first pick 0% | — | GROK 50%PERPLEXITY 8.3% | Claim |
| 34 | Adobe business.adobe.com | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 17 first pick 16.7% | — | GROK 37.5%GEMINI 4.2%CHATGPT 12.5%PERPLEXITY 4.2% | Claim |
| 35 | Google Workspace workspace.google.com | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 18.5 first pick 0% | — | GROK 25%CHATGPT 37.5%CLAUDE 12.5% | Claim |
| 36 | Pipedrive pipedrive.com | 8.3% 95% CI 3.9–17% 6 mentions · avg pos 18.5 first pick 0% | — | GROK 25%GEMINI 4.2%CHATGPT 12.5%PERPLEXITY 8.3% | Claim |
| 37 | Accelo accelo.com Best for: AI recommends Accelo most when buyers ask “top project management platforms designed for client-facing agency workflows” (36.4% of those answers) | 6.9% 95% CI 3–15.2% 5 mentions · avg pos 6.3 first pick 0% | — | GROK 12.5%GEMINI 4.2%PERPLEXITY 12.5% | Claim |
| 38 | Toggl Track toggl.com Best for: AI recommends Toggl Track most when buyers ask “top project management platforms designed for client-facing agency workflows” (36.4% of those answers) | 6.9% 95% CI 3–15.2% 5 mentions · avg pos 23.5 first pick 0% | — | CHATGPT 25%PERPLEXITY 12.5% | Claim |
| 39 | Zapier AI zapier.com | 5.6% 95% CI 2.2–13.4% 4 mentions · avg pos 10 first pick 0% | — | GROK 25%GEMINI 4.2%PERPLEXITY 4.2% | Claim |
| 40 | Airtable airtable.com Best for: AI recommends Airtable most when buyers ask “best task and campaign management tool for a creative or digital marketing agency” (45.5% of those answers) | 5.6% 95% CI 2.2–13.4% 4 mentions · avg pos 17 first pick 0% | — | GROK 25%GEMINI 8.3% | Claim |
| 41 | Smartsheet smartsheet.com | 5.6% 95% CI 2.2–13.4% 4 mentions · avg pos 17 first pick 0% | — | GROK 25%GEMINI 8.3% | Claim |
| 42 | QuickBooks quickbooks.intuit.com | 5.6% 95% CI 2.2–13.4% 4 mentions · avg pos 20.3 first pick 0% | — | GROK 12.5%CHATGPT 25%PERPLEXITY 4.2% | Claim |
| 43 | Harvest getharvest.com | 5.6% 95% CI 2.2–13.4% 4 mentions · avg pos 23.5 first pick 0% | — | CHATGPT 37.5%CLAUDE 12.5% | Claim |
| 44 | Workfront workfront.com | 4.2% 95% CI 1.4–11.5% 3 mentions · avg pos 4.7 first pick 33.3% | — | GEMINI 8.3%CLAUDE 12.5% | Claim |
| 45 | SuiteDash suitedash.com | 4.2% 95% CI 1.4–11.5% 3 mentions · avg pos 9 first pick 0% | — | GROK 12.5%GEMINI 4.2%CHATGPT 12.5% | Claim |
| 46 | Taskip taskip.net | 4.2% 95% CI 1.4–11.5% 3 mentions · avg pos 10.7 first pick 0% | — | GEMINI 12.5% | Claim |
| 47 | Nifty nifty.com | 4.2% 95% CI 1.4–11.5% 3 mentions · avg pos 14 first pick 0% | — | GROK 12.5%GEMINI 4.2%CLAUDE 12.5% | Claim |
| 48 | Todoist todoist.com Best for: AI recommends Todoist most when buyers ask “simpler agency project management alternatives to feature-bloated mainstream platforms” (45.5% of those answers) | 4.2% 95% CI 1.4–11.5% 3 mentions · avg pos 14 first pick 0% | — | GROK 12.5%GEMINI 4.2%CHATGPT 12.5% | Claim |
| 49 | Teamhood teamhood.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 3 first pick 0% | — | PERPLEXITY 8.3% | Claim |
| 50 | ManyRequests | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 4 first pick 0% | — | CHATGPT 12.5%CLAUDE 12.5% | Claim |
| 51 | OneSuite onesuite.io | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 8 first pick 0% | — | GEMINI 8.3% | Claim |
| 52 | Rocketlane rocketlane.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 8 first pick 0% | — | GEMINI 8.3% | Claim |
| 53 | Microsoft microsoft.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 10 first pick 0% | — | CHATGPT 12.5%CLAUDE 12.5% | Claim |
| 54 | Air air.inc | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 10.5 first pick 0% | — | GEMINI 8.3% | Claim |
| 55 | PCMag pcmag.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 11.5 first pick 50% | — | GROK 25% | Claim |
| 56 | Figma figma.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 13 first pick 0% | — | GROK 12.5%CHATGPT 12.5% | Claim |
| 57 | Planable planable.io | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 13 first pick 0% | — | GEMINI 8.3% | Claim |
| 58 | Convert convert.com | 2.8% 95% CI 0.8–9.6% 2 mentions · avg pos 16 first pick 0% | — | GEMINI 4.2%PERPLEXITY 4.2% | Claim |
| 59 | Cloud Campaign cloudcampaign.com | 2.8% 95% CI 0.8–9.6% 2 mentions first pick 0% | — | PERPLEXITY 8.3% | Claim |
| 60 | Avaza avaza.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 1 first pick 100% | — | PERPLEXITY 4.2% | Claim |
| 61 | Rock.so rock.so | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 1 first pick 100% | — | GROK 12.5% | Claim |
| 62 | Filestage filestage.io | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 2 first pick 0% | — | CLAUDE 12.5% | Claim |
| 63 | Frame.io frame.io | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 2 first pick 0% | — | CLAUDE 12.5% | Claim |
| 64 | Ziflow ziflow.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 2 first pick 0% | — | CLAUDE 12.5% | Claim |
| 65 | Breeze | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 5 first pick 0% | — | CHATGPT 12.5% | Claim |
| 66 | ClickUp Brain | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 6 first pick 0% | — | CLAUDE 12.5% | Claim |
| 67 | TrackingTime trackingtime.co | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 6 first pick 0% | — | GROK 12.5% | Claim |
| 68 | 17hats 17hats.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 7 first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 69 | Improvado improvado.io | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 8 first pick 0% | — | CLAUDE 12.5% | Claim |
| 70 | Synergist synergist.co.uk | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 8 first pick 0% | — | GROK 12.5% | Claim |
| 71 | Motion usemotion.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 13 first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 72 | Plutio plutio.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 17 first pick 0% | — | GROK 12.5% | Claim |
| 73 | MeisterTask meistertask.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 21 first pick 0% | — | GROK 12.5% | Claim |
| 74 | Beep justbeepit.com | 1.4% 95% CI 0.2–7.5% 1 mentions · avg pos 25 first pick 0% | — | GROK 12.5% | Claim |
| 75 | AdStellar adstellar.ai | 1.4% 95% CI 0.2–7.5% 1 mentions first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 76 | CoSchedule coschedule.com | 1.4% 95% CI 0.2–7.5% 1 mentions first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 77 | Cometly cometly.com | 1.4% 95% CI 0.2–7.5% 1 mentions first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 78 | Glide AI Agent glideapps.com | 1.4% 95% CI 0.2–7.5% 1 mentions first pick 0% | — | PERPLEXITY 4.2% | Claim |
| 79 | ProjectManager projectmanager.com | 1.4% 95% CI 0.2–7.5% 1 mentions first pick 0% | — | PERPLEXITY 4.2% | Claim |
Reading the numbers: Share is a point estimate on 72 sampled answers, so each row also shows its 95% CI — the Wilson score interval around that share. When two products' intervals overlap, the gap between them isn't statistically meaningful at this sample size. First pick is the share of a product's recommending answers where it was named first, which separates “always mentioned” from “usually the top recommendation”. Full methodology.
Independence: Orbator customers are badged for disclosure. Customer status does not affect prompts, sampling, extraction, or ranking — see the methodology. Your product on this list? Claim it to see the prompts behind your rank and track it weekly.
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