What AI assistants actually recommend when buyers ask about project management software — measured weekly across 5 engines, published as open data.
Updated 2026-08-04 · 83 sampled answers · rolling 4-week window · methodology
Rankings are measured from sampled AI answers — never editorial, never paid. Orbator builds AI-visibility tooling; when Orbator itself appears in any category, it is measured by the same rules as everyone else.
Sample: 83 AI answers · Window: Jul 7, 2026 – Aug 4, 2026 (4-week rolling) · trend vs prior 4 weeks (42 answers)
Across 83 sampled AI answers from 5 engines, Asana is recommended most often — appearing in 73.5% of recommendations, followed by ClickUp (68.7%) and Trello (66.3%).
This is a measurement of share of voice across 5 AI engines — not an editorial pick. See the full ranking below.
| # | Product | Share | Trend | Engines | |
|---|---|---|---|---|---|
| 1 | Asana asana.com Best for: AI recommends Asana most when buyers ask “best project management tools for creative agencies” (100% of those answers) | 73.5% 95% CI 63.1–81.8% 61 mentions · avg pos 5.3 first pick 18% | — | GROK 100%GEMINI 77.8%CHATGPT 71.4%CLAUDE 50%PERPLEXITY 75% | Claim |
| 2 | ClickUp clickup.com Best for: AI recommends ClickUp most when buyers ask “what should I use to manage projects and tasks across a distributed team” (100% of those answers) | 68.7% 95% CI 58.1–77.6% 57 mentions · avg pos 8.6 first pick 10.5% | — | GROK 85.7%GEMINI 77.8%CHATGPT 85.7%CLAUDE 57.1%PERPLEXITY 57.1% | Claim |
| 3 | Trello trello.com Best for: AI recommends Trello most when buyers ask “simpler alternatives to overcomplicated project management platforms” (100% of those answers) | 66.3% 95% CI 55.6–75.5% 55 mentions · avg pos 5.9 first pick 25.5% | — | GROK 85.7%GEMINI 74.1%CHATGPT 71.4%CLAUDE 50%PERPLEXITY 60.7% | Claim |
| 4 | Monday.com Best for: AI recommends Monday.com most when buyers ask “which project management tool is best for non-technical teams” (100% of those answers) | 55.4% 95% CI 44.7–65.6% 46 mentions · avg pos 6.3 first pick 8.7% | — | GROK 100%GEMINI 59.3%CHATGPT 71.4%CLAUDE 35.7%PERPLEXITY 46.4% | Claim |
| 5 | Jira Best for: AI recommends Jira most when buyers ask “best project management software for software development teams” (100% of those answers) | 42.2% 95% CI 32.1–52.9% 35 mentions · avg pos 6.6 first pick 22.9% | — | GROK 71.4%GEMINI 22.2%CHATGPT 57.1%CLAUDE 57.1%PERPLEXITY 42.9% | Claim |
| 6 | Wrike wrike.com Best for: AI recommends Wrike most when buyers ask “best project management tools for creative agencies” (100% of those answers) | 42.2% 95% CI 32.1–52.9% 35 mentions · avg pos 8.4 first pick 2.9% | — | GROK 57.1%GEMINI 55.6%CHATGPT 28.6%CLAUDE 21.4%PERPLEXITY 39.3% | Claim |
| 7 | Notion notion.so Best for: AI recommends Notion most when buyers ask “simpler alternatives to overcomplicated project management platforms” (78.6% of those answers) | 30.1% 95% CI 21.3–40.7% 25 mentions · avg pos 9.2 first pick 4% | — | GROK 85.7%GEMINI 29.6%CHATGPT 57.1%PERPLEXITY 25% | Claim |
| 8 | Basecamp basecamp.com Best for: AI recommends Basecamp most when buyers ask “simpler alternatives to overcomplicated project management platforms” (71.4% of those answers) | 26.5% 95% CI 18.2–36.9% 22 mentions · avg pos 7.3 first pick 0% | — | GROK 42.9%GEMINI 33.3%CHATGPT 28.6%CLAUDE 21.4%PERPLEXITY 17.9% | Claim |
| 9 | Smartsheet smartsheet.com Best for: AI recommends Smartsheet most when buyers ask “kanban-style tools vs Gantt chart tools for project management” (57.1% of those answers) | 21.7% 95% CI 14.2–31.7% 18 mentions · avg pos 13.4 first pick 0% | — | GROK 28.6%GEMINI 33.3%CHATGPT 14.3%CLAUDE 21.4%PERPLEXITY 10.7% | Claim |
| 10 | Paymo paymoapp.com Best for: AI recommends Paymo most when buyers ask “best project management tools for creative agencies” (71.4% of those answers) | 19.3% 95% CI 12.2–29% 16 mentions · avg pos 4 first pick 25% | — | GROK 28.6%GEMINI 22.2%CLAUDE 7.1%PERPLEXITY 25% | Claim |
| 11 | Excel Best for: AI recommends Excel most when buyers ask “which project management tool is best for non-technical teams” (42.9% of those answers) | 15.7% 95% CI 9.4–25% 13 mentions · avg pos 10.2 first pick 0% | — | GEMINI 22.2%CHATGPT 14.3%PERPLEXITY 21.4% | Claim |
| 12 | Linear linear.app Best for: AI recommends Linear most when buyers ask “best project management software for software development teams” (46.2% of those answers) | 14.5% 95% CI 8.5–23.6% 12 mentions · avg pos 7.1 first pick 16.7% | — | GROK 42.9%CHATGPT 28.6%CLAUDE 14.3%PERPLEXITY 17.9% | Claim |
| 13 | Slack slack.com Best for: AI recommends Slack most when buyers ask “what should I use to manage projects and tasks across a distributed team” (50% of those answers) | 14.5% 95% CI 8.5–23.6% 12 mentions · avg pos 10.5 first pick 0% | — | GROK 28.6%GEMINI 18.5%CHATGPT 42.9%PERPLEXITY 7.1% | Claim |
| 14 | Monday | 13.3% 95% CI 7.6–22.2% 11 mentions · avg pos 8.2 first pick 9.1% | — | GROK 42.9%GEMINI 11.1%CLAUDE 14.3%PERPLEXITY 10.7% | Claim |
| 15 | Zoho zoho.com | 12% 95% CI 6.7–20.8% 10 mentions · avg pos 5.8 first pick 0% | — | GEMINI 25.9%CLAUDE 14.3%PERPLEXITY 3.6% | Claim |
| 16 | Hive hive.com Best for: AI recommends Hive most when buyers ask “best project management tools for creative agencies” (42.9% of those answers) | 9.6% 95% CI 5–17.9% 8 mentions · avg pos 5.5 first pick 12.5% | — | GROK 28.6%GEMINI 22.2% | Claim |
| 17 | Todoist todoist.com Best for: AI recommends Todoist most when buyers ask “simpler alternatives to overcomplicated project management platforms” (57.1% of those answers) | 9.6% 95% CI 5–17.9% 8 mentions · avg pos 10 first pick 0% | — | GROK 14.3%GEMINI 7.4%CHATGPT 28.6%CLAUDE 7.1%PERPLEXITY 7.1% | Claim |
| 18 | Microsoft microsoft.com | 9.6% 95% CI 5–17.9% 8 mentions · avg pos 11.5 first pick 0% | — | GROK 57.1%GEMINI 7.4%PERPLEXITY 7.1% | Claim |
| 19 | Zenhub zenhub.com Best for: AI recommends Zenhub most when buyers ask “best project management software for software development teams” (53.8% of those answers) | 7.2% 95% CI 3.4–14.9% 6 mentions · avg pos 6.2 first pick 16.7% | — | GROK 14.3%GEMINI 7.4%CLAUDE 14.3%PERPLEXITY 3.6% | Claim |
| 20 | Miro miro.com | 7.2% 95% CI 3.4–14.9% 6 mentions · avg pos 8 first pick 0% | — | GROK 28.6%GEMINI 7.4%PERPLEXITY 7.1% | Claim |
| 21 | Plaky plaky.com | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 4.7 first pick 0% | — | GEMINI 7.4%PERPLEXITY 10.7% | Claim |
| 22 | Google Sheets sheets.google.com | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 6 first pick 0% | — | CHATGPT 14.3%PERPLEXITY 14.3% | Claim |
| 23 | MeisterTask meistertask.com | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 7 first pick 0% | — | GROK 14.3%GEMINI 7.4%PERPLEXITY 7.1% | Claim |
| 24 | Scoro scoro.com Best for: AI recommends Scoro most when buyers ask “best project management tools for creative agencies” (57.1% of those answers) | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 9.2 first pick 0% | — | GROK 14.3%GEMINI 11.1%PERPLEXITY 3.6% | Claim |
| 25 | Celoxis planisware.com | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 9.3 first pick 0% | — | GROK 14.3%GEMINI 7.4%CLAUDE 7.1%PERPLEXITY 3.6% | Claim |
| 26 | Zapier AI zapier.com | 6% 95% CI 2.6–13.3% 5 mentions · avg pos 11 first pick 0% | — | GROK 14.3%PERPLEXITY 14.3% | Claim |
| 27 | ProofHub proofhub.com | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 7 first pick 0% | — | GEMINI 11.1%CLAUDE 7.1% | Claim |
| 28 | Airtable airtable.com | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 8.3 first pick 0% | — | GEMINI 14.8% | Claim |
| 29 | PCMag pcmag.com | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 9 first pick 0% | — | GROK 14.3%PERPLEXITY 10.7% | Claim |
| 30 | ProjectManager projectmanager.com Best for: AI recommends ProjectManager most when buyers ask “kanban-style tools vs Gantt chart tools for project management” (50% of those answers) | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 14 first pick 0% | — | GROK 14.3%PERPLEXITY 10.7% | Claim |
| 31 | Azure DevOps Best for: AI recommends Azure DevOps most when buyers ask “best project management software for software development teams” (38.5% of those answers) | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 18 first pick 0% | — | GROK 14.3%CHATGPT 14.3%CLAUDE 7.1%PERPLEXITY 3.6% | Claim |
| 32 | TeamGantt teamgantt.com | 4.8% 95% CI 1.9–11.7% 4 mentions · avg pos 20.3 first pick 0% | — | GROK 14.3%CHATGPT 14.3%CLAUDE 7.1%PERPLEXITY 3.6% | Claim |
| 33 | Teamhood teamhood.com Best for: AI recommends Teamhood most when buyers ask “kanban-style tools vs Gantt chart tools for project management” (35.7% of those answers) | 4.8% 95% CI 1.9–11.7% 4 mentions first pick 0% | — | PERPLEXITY 14.3% | Claim |
| 34 | Figma figma.com Best for: AI recommends Figma most when buyers ask “best project management tools for creative agencies” (35.7% of those answers) | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 1 first pick 66.7% | — | GROK 14.3%GEMINI 7.4% | Claim |
| 35 | Git git-scm.com Best for: AI recommends Git most when buyers ask “best project management software for software development teams” (30.8% of those answers) | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 1 first pick 33.3% | — | GROK 14.3%GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 36 | OneSuite onesuite.io | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 5 first pick 0% | — | GROK 14.3%PERPLEXITY 7.1% | Claim |
| 37 | The Digital Project Manager thedigitalprojectmanager.com Best for: AI recommends The Digital Project Manager most when buyers ask “best project management tools for creative agencies” (35.7% of those answers) | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 8 first pick 0% | — | GROK 28.6%PERPLEXITY 3.6% | Claim |
| 38 | Zoom zoom.com | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 8.7 first pick 0% | — | GEMINI 3.7%CHATGPT 14.3%PERPLEXITY 3.6% | Claim |
| 39 | Microsoft To Do todo.microsoft.com | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 9 first pick 0% | — | GROK 14.3%GEMINI 3.7%CHATGPT 14.3% | Claim |
| 40 | Microsoft Planner | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 13.7 first pick 0% | — | GROK 14.3%GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 41 | Built In builtin.com | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 15 first pick 0% | — | GROK 14.3%CHATGPT 14.3%PERPLEXITY 3.6% | Claim |
| 42 | Ravetree ravetree.com Best for: AI recommends Ravetree most when buyers ask “best project management tools for creative agencies” (42.9% of those answers) | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 15 first pick 0% | — | GEMINI 7.4%PERPLEXITY 3.6% | Claim |
| 43 | GitLab gitlab.com Best for: AI recommends GitLab most when buyers ask “best project management software for software development teams” (30.8% of those answers) | 3.6% 95% CI 1.2–10.1% 3 mentions · avg pos 44 first pick 0% | — | CHATGPT 14.3%CLAUDE 14.3% | Claim |
| 44 | Planyway planyway.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 1 first pick 50% | — | GROK 14.3%PERPLEXITY 3.6% | Claim |
| 45 | Screendragon | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 1 first pick 50% | — | PERPLEXITY 7.1% | Claim |
| 46 | Moxie withmoxie.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 2 first pick 0% | — | GROK 14.3%PERPLEXITY 3.6% | Claim |
| 47 | Quire quire.io | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 11 first pick 0% | — | GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 48 | SmartSuite smartsuite.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 11 first pick 0% | — | PERPLEXITY 7.1% | Claim |
| 49 | Teamwork teamwork.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 12 first pick 0% | — | GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 50 | Toggl Track toggl.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 13 first pick 0% | — | GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 51 | ProProfs Project proprofsproject.com | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 17 first pick 0% | — | GEMINI 3.7%PERPLEXITY 3.6% | Claim |
| 52 | Shortcut shortcut.com Best for: AI recommends Shortcut most when buyers ask “best project management software for software development teams” (30.8% of those answers) | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 18 first pick 0% | — | GROK 14.3%CLAUDE 7.1% | Claim |
| 53 | Businessmap businessmap.io | 2.4% 95% CI 0.7–8.4% 2 mentions · avg pos 20 first pick 0% | — | GROK 14.3%PERPLEXITY 3.6% | Claim |
| 54 | Creately creately.com | 2.4% 95% CI 0.7–8.4% 2 mentions first pick 0% | — | GROK 14.3%PERPLEXITY 3.6% | Claim |
| 55 | Float float.com | 2.4% 95% CI 0.7–8.4% 2 mentions first pick 0% | — | PERPLEXITY 7.1% | Claim |
| 56 | Productive productive.io | 2.4% 95% CI 0.7–8.4% 2 mentions first pick 0% | — | PERPLEXITY 7.1% | Claim |
| 57 | Tempo Strategic Roadmaps tempo.io | 2.4% 95% CI 0.7–8.4% 2 mentions first pick 0% | — | PERPLEXITY 7.1% | Claim |
| 58 | Toptal toptal.com | 2.4% 95% CI 0.7–8.4% 2 mentions first pick 0% | — | PERPLEXITY 7.1% | Claim |
| 59 | GoodDay goodday.work | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 2 first pick 0% | — | CLAUDE 7.1% | Claim |
| 60 | Plutio plutio.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 2 first pick 0% | — | GROK 14.3% | Claim |
| 61 | QuestionPro questionpro.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 4 first pick 0% | — | GROK 14.3% | Claim |
| 62 | IdeaPlan Templates ideaplan.io | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 5 first pick 0% | — | CHATGPT 14.3% | Claim |
| 63 | Notion AI notion.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 5 first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 64 | MemTime memtime.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 9 first pick 0% | — | GROK 14.3% | Claim |
| 65 | Taiga taiga.io | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 9 first pick 0% | — | CHATGPT 14.3% | Claim |
| 66 | Kanban Tool kanbanize.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 10 first pick 0% | — | CHATGPT 14.3% | Claim |
| 67 | Opsgenie atlassian.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 12 first pick 0% | — | GEMINI 3.7% | Claim |
| 68 | Milanote milanote.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 13 first pick 0% | — | GEMINI 3.7% | Claim |
| 69 | Adobe Workfront | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 14 first pick 0% | — | GEMINI 3.7% | Claim |
| 70 | RoboHead | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 16 first pick 0% | — | GEMINI 3.7% | Claim |
| 71 | MediaValet mediavalet.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 18 first pick 0% | — | GROK 14.3% | Claim |
| 72 | Plane plane.so | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 22 first pick 0% | — | CHATGPT 14.3% | Claim |
| 73 | Agiled agiled.app | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 33 first pick 0% | — | CHATGPT 14.3% | Claim |
| 74 | Azure SQL Serverless learn.microsoft.com | 1.2% 95% CI 0.2–6.5% 1 mentions · avg pos 43 first pick 0% | — | CHATGPT 14.3% | Claim |
| 75 | 5Day 5day.io | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 76 | Aha! aha.io | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 77 | Baserow baserow.io | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 78 | Bitrix24 bitrix24.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 79 | Dev.to dev.to | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 80 | FunctionFox functionfox.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 81 | GuideFlow guideflow.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 82 | Kantata | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 83 | LaunchNotes launchnotes.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 84 | Microsoft Excel | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | CLAUDE 7.1% | Claim |
| 85 | Motion usemotion.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 86 | ONES Project ones.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 87 | OpenProject openproject.org Best for: AI recommends OpenProject most when buyers ask “best project management software for software development teams” (30.8% of those answers) | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 88 | Rock.so rock.so | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
| 89 | Workamajig workamajig.com | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | CLAUDE 7.1% | Claim |
| 90 | kantree.io kantree.io | 1.2% 95% CI 0.2–6.5% 1 mentions first pick 0% | — | PERPLEXITY 3.6% | Claim |
Reading the numbers: Share is a point estimate on 83 sampled answers, so each row also shows its 95% CI — the Wilson score interval around that share. When two products' intervals overlap, the gap between them isn't statistically meaningful at this sample size. First pick is the share of a product's recommending answers where it was named first, which separates “always mentioned” from “usually the top recommendation”. Full methodology.
Independence: Orbator customers are badged for disclosure. Customer status does not affect prompts, sampling, extraction, or ranking — see the methodology. Your product on this list? Claim it to see the prompts behind your rank and track it weekly.
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